Information for the beneficiaries who have started the implementation of their projects
What is a grant?
Grants are funds awarded through grant contracts to the beneficiaries rated as successful through the process of application and evaluation of project proposals. They are intended for the activities stated in the contract and the related costs (based on the project application). These funds are used for specific purposes and are spent within the deadline determined by the contract. They do not have to be returned if they are duly spent, which is confirmed through different control and cost verification procedures.
During the application of a project, each applicant gives a description of the planned activities and the related costs over a certain time period.
The applicant plans the activities in accordance with the specific Call for Proposals and plans the costs and the duration of the project in line with the rules.
When an application has been selected for financing, the project application becomes part of the contract through which the funds intended for the activities stated in the contract are awarded. The budget (the awarded funds) is a cost assessment and is the upper funding limit for the project. The amount awarded at the end of the project is equal to the actual amount spent by the beneficiary for the eligible activities and in eligible manner.
What can the CFCA do for you?
- Provide support in interpretation of grant contract provisions
- Provide information/instructions essential for successful project implementation in the form of workshops for the beneficiaries
- Inform the beneficiaries about the most common problems which may result in ineligible costs
- Contribute to the mitigation of risks related to the occurrence of ineligible costs in the later stage of the project implementation through control procedures during earlier stages
- Please, send us your own suggestions to the following e-mail address: firstname.lastname@example.org
What do you need to do to successfully implement your project?
- Read carefully and with comprehension all the provisions of the Call for which you are submitting your project application
- Read carefully and with comprehension all the grant contract provisions, parts of which are published within the Call itself
- Implement all projects with due diligence, efficiently, transparently and in line with the best practices in the relevant field and the contract provisions
- Implement procurement procedures in accordance with the Public Procurement Act or with the rules for beneficiaries that are not obligated to adhere to the Public Procurement Act (Non-contracting Authorities)
- Ensure administrative and financial capacities for successful implementation of the project
- Inform IB1 and IB2 about the project implementation and all the changes during the project implementation. Also inform IB2 about all the costs incurred during the project implementation.
- Take all the necessary measures to fulfil your obligations related to the information on and promotion of projects co-financed from the EU funds
- Safekeep all project documentation and make it available for controls
- Ensure the sustainability of project results and safekeep project documentation even after the completion of project implementation
- The CFCA has prepared a detailed Manual for Beneficiaries which will lead you through the project implementation and all standard situations. The Manual can be found here.
What do you have to know about irregularities?
- „Irregularity" means any infringement of a provision of Community law resulting from an act or omission by an economic operator, which has, or would have, the effect of prejudicing the general budget of the Communities or budgets managed by them, either by reducing or losing revenue accruing from own resources collected directly on behalf of the Communities, or by an unjustified item of expenditure.
- Irregularities mostly occur during the implementation of procurement procedures and usually include: artificial division of procurement, shorter deadlines for submission of offers from minimally prescribed deadlines, accepting tenders which do not fully meet the economic and/or technical criteria and/or technical specifications prescribed by tender documentation, as well as prescribing discriminatory technical specifications. The Ministry of Finance of the Republic of Croatia issued the “Guidelines for Management of Irregularities” by the Decision enacted by the Minister of Finance on 7th December 2016 (Class: 041-01/14-01/188, Ref.No.: 513-08-08-16-5). The aforementioned Guidelines contain the procedures related to the prevention, detecting, treatment, reporting and monitoring of any actions taken upon the reported irregularities related to the use of the EU funds. In accordance with the Guidelines, it is the responsibility of the EU member state to investigate irregularities, acting upon any evidence on the existence of any type of major change which adversely affects the nature or the conditions for the implementation or control of the activities or operational programmes and to make the necessary financial corrections.
- On the basis of the aforementioned document issued by the Ministry of Finance of the Republic of Croatia, the Guidelines for Determining Financial Corrections applied by the Commission in case of non-compliance with the rules of public procurement for expenditures financed by the European Union within the framework of shared management (C(2013) 9527 from 19th December 2013) are applicable for the calculation of irregular amounts.
- All other information, clarification and instructions can be found in the presentation "Irregularity Management".
Key contacts during project implementation:
- The primary contact point for all issues related to the implementation of your contract is the Project Manager assigned to you in IB2!
- Contact for general financial aspects of the implementation of grant contracts: email@example.com
- Contact for issues related to information and visibility activities of projects: firstname.lastname@example.org